Archiving rules are evaluated before archiving each email in order to decide if the email should be archived or not.

By default the LibraCyber Email Archiver archives all the emails.

Archiving rules apply to all emails from all mail sources.

Configuration

For each archiving rule you have to provide a name, which is only a descriptive label, and to decide if the rule should be enabled or not.

Other configuration involves the action, the priority and the custom search.

Action

Two possible actions are available: archive or discard.

When selecting archive all the emails matching the archiving rule will be archived.

When selecting discard all the emails matching the archiving rule will be discard, so they will not be archived. Please note that the Archiver does not provide any information about the discarded emails, so be very carefully when you configure an archiving rule to discard emails.

Priority

Multiple archiving rules can match the same email, so the configured priority is used to determine which archiving rule should be applied.

Priority 1 is the maximum priority available. If no archiving rule matches an emails the default archiving policy Default Archive all will be applied, so the email will be archived.

Custom search

With the custom search it's possible to define which emails should match the archiving rule.

The possible filters to be used are:

Subject
From
To or Cc
Journaling From
Journaling To
Journaling Cc
Journaling Bcc
Body
Date
Custom header
Number of recipients

For the email address fields the filter can be set to contains address, doesn't contain address, contains address only or doesn't contain address only.

For the Subject filter the available options are =, !=, containts word or doesn't contain word.

For the Body filter the available options are containts or doesn't contain.

For the Date filter the available options are <, <=, >, >=, =, !=.

For the Custom Header filter the available options are match or exist.

For the Number of recipients filter the available options are <, <=, >, >=, =, !=.

NOTE: You can also take advantage of wildcards when inserting the matching value. For example to match any address on example.com enter: *@example.com

WARNING: If your mail source is any journaling format cross check you selected the relevant option for the criteria (ie Journaling to or Journaling from, etc).

All emails

A default archiving rule Default Archive all is always present to archive by default all the emails.

Practical usage

You can find some practical usage at this page.